Spacer
Director
Pamela Bartfay Rice, Esq.
Interim Director

Tel: (225) 342-7097
Fax: (225) 342-8369
Email: Pamela.Rice@la.gov

Mailing Address:
P.O. Box 94095
Baton Rouge, Louisiana 70804-9095
Email:
DOA-OCRhelpdesk@la.gov

Get A Game Plan spacerLouisiana Recovery Authority Louisiana Transparency & Accountability
Sample Letter of Justification for Multi-Year Contracts
This sample document contains minimum language for justifying a contract that will extend beyond twelve months.

Click here for WORD Document
DATE OF LETTER

Ms. Pamela Bartfay Rice, Esq
Interim Director
Office of Contractual Review
Division of Administration
P.O. Box 94095
Baton Rouge, Louisiana 70804-9095


RE: Justification for Multi-Year Contract

Dear Ms. Rice:

Please consider this justification for the Department of (department name) to enter into a multi-year contract with (contractor name). Funds for the first fiscal year of the contract are available and payment and performance for subsequent fiscal years shall be subject to the availability of funds.

(describe the services and justify why contract should be extended beyond one year).

The estimated requirements covering the period of the contract are reasonably firm and continuing and such a contract will serve the best interests of the State by encouraging effective competition or otherwise promoting economies in state procurement.

If further information is needed, please call (phone number).

Sincerely,

NAME OF PREPARER
TITLE