The Division of Administration, Office of Statewide Reporting and Accounting Policy (OSRAP) is responsible for maintaining the statewide vendor database. The duties performed by OSRAP include the activation of new records, verification of Taxpayer Identification Numbers (TINs), verification of 1099 reporting status and maintenance of existing vendor records. The vendor database contains name, address and reporting information on the individuals and companies that provide goods and services to the State of Louisiana or receive State assistance payments.
The name and address information in the vendor database may be used for the issuance of bids, purchase orders, correspondence and/or payments. A vendor cannot receive a State purchase order or a payment for goods and services issued from the States central purchasing or accounting system without being enrolled in the State vendor database. It is imperative that the vendor informs the State of any changes that affect this information to prevent delays in the issuance of important transmissions. Failure to do so may result in misrouted payments or lost business opportunities.
For a new vendor to be added to the statewide vendor database, the vendor must complete a W-9 form certifying that the TIN used belongs to the individual or company. This is to ensure compliance with 1099 reporting requirements and the integrity of information in the vendor database. Additionally, vendors with multiple locations that will be doing business with the State will be required to submit a Vendor Location Form (VLF) certifying that the additional locations are to be reported under their TIN. This is done to prevent unauthorized individuals from changing remittance address information without the vendors permission.
If you are a new vendor using LaPac to register for bids, do not send the W-9 and or VLF to OSRAP. If you are successfully awarded a bid, the issuing agency will contact you and provide the proper routing information for the forms. They will enter your information into the States vendor database using the form(s) you submit and they will forward the documentation to us for activation of your vendor record.
If you have done business with the State and need to verify that your information is correct, please contact the OSRAP Vendor Section at (225) 342-6356 or e-mail us at Vendr_adm@la.gov.We will be more than happy to assist you in ensuring that the State has the most current information