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Accounting Changes
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| Can I change the organization code on an encumbered contract? |
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Yes, create KAMD amd/chg type CHG or SUB.
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| How do I cancel an encumbrance for an expired or terminated contract? |
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Verify all invoices are paid, then create KAMD amd/chg type CNB.
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| How do I update CFMS when a payment has been made directly through AFS? |
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Create KAMD amd/chg type ADJ, with a negative amount.
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| Can I transfer money from one account distribution into another? |
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Yes. By creating a KAMD amd/chg type INC, DEC, CHG or SUB you can create a new account distribution, increase an existing account distribution or decrease an existing account distribution.
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| Can I process a substitution change (SUB) after payments have been processed? |
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Yes. An amd/chg type SUB will decrease the balance of the account distribution being substituted to a zero available balance and place that balance into the new account distribution.
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| Is a negative sign required before the dollar amount when processing a decrease (DEC)? |
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A negative sign is required before the dollar amount on KAMD, but not on KCAC, because the action code is R for reduce.
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| When the vendor number needs to be changed in CFMS and payments are being made directly from AFS to the new vendor number, how do I liquidate the encumbrance in CFMS? |
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Create KAMD amd/chg type CNB, for the current fiscal year.
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| How do I put money back into a contract after a check has been canceled? |
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Create KAMD amd/chg type ADJ, with a positive amount.
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