ZF65 (EE Payroll Expenditure Detail Report)                                                Issued 1/20/2011

A new report option 'Add For-Period and In-Period' has been added to the ZF65 report.  When this option is selected, the report output will include 2 new columns.  The columns are For-period and In-period.  For-period column displays the period for which there was an adjustment. 

For example, EE xx has a prior period adjustment removing 8.0 hours from RIG1 for pay period 23.2010.  In pay period 24.2010, 14.0 hours is charged to RIG1 on the time file.  The employee makes $17.44 per hour.

• When ZF65 is run for pay period 24.2010 without the new report option, the data returned is one line of entry for RIG1 in the amount of $104.64.  (8.0 hours * 17.44 = $139.52 and 14.0 hours * 17.44 = $244.16) ($244.16 less $139.52 = $104.64)
• When ZF65 is run for pay period 24.2010 with the new report option selected, the data returned will be two lines of entry for RIG1.  One line will be for payroll 24.2010 in payroll 24.2010 for the 14.0 hours that need to be charged for pay period 24.2010.  This amount will be $244.16 debit.  The other line will be for payroll 23.2010 in payroll 23.2010 for the 8.0 hours that need to be credited for pay period 23.2010.  This amount will be $139.52 credit.

Please note that processing time will be longer when the new report option is utilized.

Health Savings Account                                                                                Issued 6/9/2010

A new benefit plan has been created for the Health Savings Account that is effective 07/01/10.  The enrollments to this plan will be interfaced by OGB to infotype 0377, Miscellaneous Plans.  OGB will interface an employee pay period amount that will be withheld over 24 pay periods.   No deductions will be withheld in the “free” periods.  The employer/agency is responsible for the first $100 which will be interfaced by OGB to infotype 15 wage type 6990.   The agency will match the employee’s contribution up to an additional $400.00 for a $500.00 per plan year total employer contribution. 

The employee wage type 4990 is not retro relevant and will not go into arrears.  In the event an employee does not have enough pay to cover the deduction, the system will take what it can and forget the remainder.  Refunds to EE or ER share can be interfaced by OGB to infotype 0015. 

ZP68 (Dependent Care/Health Care/Deferred Comp Balances Monitor Report) and ZP151 (OGB Interface Log) have been updated to include reporting for the Health Savings Account. 

ZP174 - Employee Qualifications Report                                                          Issued 1/25/10
 
This report displays completed courses.  Employees, after completing training, will receive qualifications imparted by ISIS HR’s Leaning Solution, manually created by an agency, or converted from a prior statewide training database. Review the report descriptor ZP174 - Employee Qualification Report for selection criteria hints.

This report is also useful to verify when an employee has completed an ORM training course such as Defensive Driving or Bloodborne Pathogens. These qualifications will show both a start date and the expires on date. See Using ISIS HR Reports to View ORM Course Information.

The ZP174 is available to Managers with the My Staff tab and Supervisors with the My Employees tab.  The My Staff Quick Reference Card and My Employees Quick Reference Card provides more information.

Please note, if an employee has a pending or issued W-2C for any of the available years, they will be unable to request a duplicate through LEO.  When attempting to view the W-2, they will receive the message, "Contact your Human Resources Office to request a duplicate W-2".  Employee Administrators should follow current procedures when requesting a duplicate for the employee from the Office of State Uniform Payroll.  Refer to OSUP memo # 2010-32 for more information.

Each year on February 1st, duplicate W-2's will be available for the previous year.

With off-cycle workbench being closed Monday & Tuesday of payroll week and Thursday & Friday of non-payroll week, agencies can view information that is normally found on the off-cycle workbench on ZP64.  ZP64 provides a better option since the workbench only displays the amount (amount paid/559).  ZP64 will allow the agency to see gross (/101) or any other wage types they are interested in and it contains pay date, cycle type (regular or correction), any deductions (health, life, misc. insurances), tax information, etc.

To use ZP64 to get information currently viewed through the off-cycle workbench, load variant “off-cycle” and enter the personnel number.  Versions of this variant that include other wage types can be saved to provide additional information.

For help using this report, refer to the online report descriptor for ZP64 – Employee Wage Type Results.

• Employees in personnel area 0906 (District Attorneys & Assistant).
• Employees in the per diem employee group.
• Job titles of commissioner, mem bd or commiss, chairman, or pres/chmn bd or comm.

As a reminder, employees appearing on this report will be locked from payroll processing until the error is corrected.
 
With off-cycle workbench being closed Monday & Tuesday of payroll week and Thursday & Friday of non-payroll week, agencies can view information that is normally found on the off-cycle workbench on ZP64.  ZP64 provides a better option since the workbench only displays the amount (amount paid/559).  ZP64 will allow the agency to see gross (/101) or any other wage types they are interested in and it contains pay date, cycle type (regular or correction), any deductions (health, life, misc. insurances), tax information, etc.

To use ZP64 to get information currently viewed through the off-cycle workbench, load variant "off-cycle" and enter the personnel number.  Versions of this variant that include other wage types can be saved to provide additional information.

For help using this report, refer to the online report descriptor for ZP64 – Employee Wage Type Results.

Who to Call with e-Enrollment or Benefits Questions                                  Reissued 11/2/07
 
The information below will help you decide which department you should call when you encounter a problem with e-Enrollment or benefits. 
 
ISIS Help Desk call 225-342-2677

1. The employees coverage is correct in eEnrollment and ISIS, but the premiums were not deducted correctly. 
2. A one-time deduction or refund for an OGB product is due, but was not issued. The product and effective date are correct in ISIS.

   eEnrollment Help Desk call 225-922-2523 

   1. February 6, 2008e employees flexible benefits participation is incorrect in eEnrollment or in ISIS.
   2. The employees miscellaneous premium is incorrect.
   3. The employees miscellaneous effective date is incorrect.
   4. The employees miscellaneous premium is split and it shouldnt be.
   5. The employees information is correct in eEnrollment, but not in ISIS.
   6. All problems with FSA accounts.
   7. The employees miscellaneous product one-time deduction or refund was not on the correct check.
   8. The employees OGB product split premiums are incorrect.

   OGB Eligibility Department call 225-925-6343 or your agency representative

   1. The employees effective date for health coverage is incorrect.
   2. The employees effective date for life coverage is incorrect.
   3. All questions regarding health and life eligibility.
   4. The employee would like to selectively cover dependents for health and life.