Updated AFS Reports Manual

The AFS Reports Manual has been updated and can currently be accessed on our website. Please seeISIS Memorandum # 03-024for more information.

DOA Mainframe Password Restrictions

Effective November 11, 2002, new DOA mainframe password restrictions will be implemented by the Office of Computing Services (OCS). See ISIS Memorandum # 03-014for details.

If you have any questions, please contact the ISIS Help Desk at (225) 342-2677.

AFS Security Changes

On April 29, 2002, certain AFS Functions that were previously performed by OIS and OSRAP will be performed by agency personnel. Permissions to "FREE" documents on Document Suspense (SUSF) and change information on the Payment Voucher Scheduling (SCHD) Table will be given to agency personnel provided they have the correct security profile.

For additional information and procedures refer to SIS Memo #02-041. http://www.doa.louisiana.gov/ois/service/publications/osismemo/02-041.pdf

AFS Vendor Checks and the Schedule Payment Date

Vendor checks are printed two times a week, on Tuesday and Friday. One of the frequently asked questions logged in on the AFS Help Desk is "Why didn't the vendor get a check, the schedule payment date on the payment voucher was set to Tuesday or Friday?" The schedule payment date on the payment voucher must be set to Monday or Thursday for a check to be printed on Tuesday or Friday.

Payment vouchers are processed during the nightly cycle and the schedule payment date must match the date the payment voucher is processed in the cycle, not the date the check will be printed. When a vendor check is needed on Tuesday or Friday, set the schedule payment date on the payment voucher to Monday or Thursday.

Note: Weeks with Holidays falling on either Monday, Tuesday, Thursday or Friday may have only one automated disbursements cycle.

SIS has developed an AFS Electronic Notification service that will enhance distribution of ISIS AFS information within each agency. ISIS AFS users can easily subscribe to receive notification of ISIS AFS related information. The new AFS System Electronic Notification web page with instructions to subscribe or cancel subscriptions to these lists may be accessed at http://www.doa.louisiana.gov/ois/Financial/afselectronic_notification.htm.