| Financial(AFS) Course Descriptions |
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| Introduction / Navigation (CBT - 2 hours) |
| Students will learn: |
- how to take a CBT.
- about ISIS and AFS through a basic overview.
- about accounting functions in AFS.
- how to sign on and off ISIS.
- about the structure of AFS and the tables, documents and ledgers that are available.
- basic navigation skills.
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| Document Processing (CBT - 2 hours) |
| Students will learn: |
- the document life cycle.
- how to create a document.
- how to work with documents.
- how to create and process a P1.
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| Introduction / Chart of Accounts (ILT - 1 day) |
| Students will learn: |
- the purpose, structure and advantages of a centrally defined Chart of Accounts.
- basic Chart of Accounts terminology and how to define data elements.
- to identify the relationship between Chart of Accounts elements, documents, coding and tables.
- how to establish RPTG.
- how to perform table inquiries.
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| Budget Control(ILT - 1 day) |
| Students will learn: |
- the budget process as it relates to AFS.
- the budgetary control options the State of Louisiana is using and how these options are set in AFS.
- preparing, processing and approving budget documents (AP, RB, EB).
- the AFS tables that are affected by the budget process.
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| General Accounting (CBT - 2 hours) |
| Students will learn: |
- about journal vouchers.
- how to process various types of journal vouchers.
- how to process a warrant voucher.
- how to view select tables updated by a warrant voucher document.
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| General Accounting (ILT - 1 day) |
| Students will learn: |
- to understand AFS general accounting functions and processes.
- the definition, purpose and use of a warrant voucher (WV); how to create, process, edit and reverse the WV; and which tables are updated by the WV.
- the purpose and function of various journal vouchers; how to edit and process each of the journal vouchers; and view the tables affected by the journal vouchers.
- the function of the On-line General Ledger and how to locate and view this ledger.
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| Payment Processing (CBT - 2 hours) |
| Students will learn: |
- the basic steps in payment processing.
- how to process encumbrances.
- how to process direct payments.
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| Payment Processing(ILT - 1day) |
| Students will learn: |
- the purpose of payment processing.
- how to process direct payments and modify payment documents.
- how to create AFS POs, modify AFS POs and process payments referencing AFS POs.
- the difference between single and consolidated checks.
- how to process interagency transfers.
- how to correct payment transactions using journal vouchers.
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| Revenue Processing (CBT - 2 hours) |
| Students will learn: |
- the basic steps in revenue processing.
- how to process cash receipts.
- how to process revenue classification corrections.
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| Revenue (ILT - day) |
| Students will learn: |
- the basic functionality of the AFS revenue process and the tables/documents affected.
- how to prepare cash receipt (CR) for "income not available" and "return of appropriation".
- how to understand the approval process for a deposit suspense.
- to define the situations in which a credit/debit advice is used, how to prepare it and which tables are affected by the process.
- revenue corrections, how to prepare them and which tables are affected by this process.
- the process of refunding revenue, how to prepare the P1 and which tables are affected by the process.
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| Grant Processing / Administration Projects (CBT -2 hours) |
| Students will learn: |
- the basic steps in grant processing.
- how to establish a grant.
- how to process documents against a grant.
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| Grants (Self Study) |
| Students will learn: |
- the purpose of setting up and maintaining grants in the AFS environment.
- the concept of the inception-to-date process.
- how to set up a grant using the correct tables.
- how to establish a grant with a budget using the correct tables and link it to the accounting system.
- how to modify a grant by establishing classes of goods and services using the correct tables and applying indirect charges to a grant.
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| Special Payment Processing (Self Study) |
| Students will learn: |
- the purpose of the backup withholding function.
- how to access the vendor lien/levy table, how to set up the lien/levy for a vendor and which tables are affected.
- the 1099 reporting process, which tables are affected and the 1099 turnaround reports.
- about system-entered adjusting entries and making manual adjustments.
- about the AFS accounting period dates, budget fiscal year and the procedure for coding documents for various periods.
- about the annual close, the rollover process and the distribution of encumbrances in AFS and AGPS for this process.
- about the automated disbursement cycle, the impact of check cancellation, the types of cancellation and the tables affected by cancelled checks.
- about the vendor history tables and their related archive tables.
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