Program A: Administrative
Program Authorization: Louisiana Constitution; Article IV, Section 8 and Section 13; R.S. 36:704(B)
PROGRAM DESCRIPTION
The mission of the Administrative Program is to achieve excellence by providing superior services to the citizens of Louisiana, the employees of the Department of Justice, and all governmental entities.
The goals of the Administrative Program are:
1. Provide efficient and superior professional services to customers and the citizens of Louisiana.
2. Develop a working environment that encourages competent individuals to seek career employment in the Department of Justice.
3. Develop a state-of-the-art management information system.
4. Make public service information accessible to the citizens of Louisiana.
5. Improve cooperative working relationships with federal, state, and local agencies and private sector organizations.
The Administrative Program includes the following activities: the Executive Office of the Attorney General, the First Assistant Attorney General, and the Administrative Services Division.
The Administrative Services Division activity is responsible for the coordination of the department's budget and legislative and departmental planning, and provides general services to the department by coordinating professional services contracts, intra/interoffice mail distribution, employee training and development, and other administrative services for the efficient management of the department. The division is currently divided into seven sections: Finance; Human Resources/Payroll; Purchasing; Property Control and Telecommunications; Management Information Systems; Governmental; and Drug Policy.
- The Finance Section is responsible for receiving and classifying all revenues, processing vendor payments, employee reimbursements, and preparing fiscal reports in accordance with established policy and procedures.
- The Human Resource/Payroll Section is responsible for the processing of all new and existing employees.
- The Purchasing Section coordinates all purchases for the department.
- The Property Control Section maintains inventory of all movable property purchased by the department and purchases and coordinates installation of all telecommunications equipment.
- The Management Information System Section coordinates all information technology service of the department. This includes: assisting divisions in analyzing their computer equipment and technology needs, purchasing computer hardware and software, designing custom applications, training department employees in the use of hardware and software, responding to requests for computer service through the operation of a help desk, and maintaining a wide area network linking 350 computer users in four buildings.
- The Governmental Section provides assistance to local officials, assists with courses, seminars, and special projects to educate law enforcement, justices of the peace and constables, and retailers and facilitate effective communication between public entities and the Department of Justice.
- The Drug Policy Section, through empowerment, public awareness and education develops and supports initiatives that respond to the needs and improve the quality of life for all Louisianians. Programs include awareness seminars on anti-alcohol, drug and violence prevention, and gang abatement; information clearinghouse on alcohol , drugs, youth violence, underage tobacco use, and gangs; and responding to information requests from other agencies, educators, students, parents, community leaders, and the general public (local, state, and national).
OBJECTIVES AND PERFORMANCE INDICATORS
Unless otherwise indicated, all objectives are to be accomplished during or by the end of FY 1999-2000. Performance indicators are made up of two parts: name and value. The indicator name describes what is being measured. The indicator value is the numeric value or level achieved within a given measurement period. For budgeting purposes, performance indicator values are shown for the prior fiscal year, the current fiscal year, and alternative funding scenarios (continuation budget level and Executive Budget recommendation level) for the ensuing fiscal year (the fiscal year of the budget document).
RESOURCE ALLOCATION FOR THE PROGRAM
SOURCE OF FUNDING
This program is funded with State General Fund and Interagency Transfers. Interagency transfers are provided from the Department of Education for a Drug Policy workforce.
ANALYSIS OF RECOMMENDATION
|
GENERAL FUND |
TOTAL |
T.O. |
|
DESCRIPTION |
|
|
|
|
|
|
|
$3,016,512 |
$3,105,072 |
54 |
|
ACT 19 FISCAL YEAR 1998-1999 |
|
|
|
|
|
|
|
|
|
|
|
BA-7 TRANSACTIONS: |
|
$2,445 |
$2,445 |
0 |
|
Carry forward of funding for Office equipment not delivered until after June 30, 1998 |
|
|
|
|
|
|
|
$3,018,957 |
$3,107,517 |
54 |
|
EXISTING OPERATING BUDGET – November 20, 1998 |
|
|
|
|
|
|
|
$108,958 |
$111,706 |
0 |
|
Unclassified State Employees Merit Increases for FY 1999 – 2000 |
|
$262,165 |
$262,165 |
0 |
|
Risk Management Adjustment |
|
$109,966 |
$109,966 |
0 |
|
Acquisitions and Major Repairs |
|
($63,100) |
($63,100) |
0 |
|
Nonrecurring Acquisitions and Major Repairs |
|
($2,445) |
($2,445) |
0 |
|
Nonrecurring carry forward |
|
$2,771 |
$2,771 |
0 |
|
Legislative Auditor Fees |
|
$7,731 |
$7,731 |
0 |
|
Maintenance of State-owned Buildings |
|
$681 |
$681 |
0 |
|
UPS Fees |
|
$213,432 |
$213,432 |
0 |
|
Salary Base Adjustment |
|
($46,057) |
($46,057) |
0 |
|
Attrition Adjustment |
|
$9,433 |
$9,433 |
0 |
|
Other Adjustments – Adjustment for Statewide Communications Systems |
|
|
|
|
|
|
|
$3,622,492 |
$3,713,800 |
54 |
|
TOTAL RECOMMENDED |
|
|
|
|
|
|
|
$603,535 |
$606,283 |
0 |
|
DIFFERENCE (TOTAL RECOMMENDED AND EXISTING OPERATING BUDGET) |
The total means of financing for this program is recommended at 119.6% of the existing operating budget. It represents 102.0% of the total request ($3,652,761) for this program. The increase in the recommended level of funding is primarily due to adjustments for Risk Management, Acquisitions and other Salary requirements.
PROFESSIONAL SERVICES
|
This program does not have funding for Professional Services for Fiscal Year 1999-2000. |
OTHER CHARGES
|
$38,076 |
|
Legislative Auditor |
|
$6,560 |
|
Fees for Court Reporters, taking depositions, and travel of special witnesses |
|
|
|
|
|
$44,636 |
|
TOTAL OTHER CHARGES |
|
|
|
|
|
|
|
Interagency Transfers: |
|
$13,110 |
|
Uniform Payroll System |
|
$111,250 |
|
Maintenance of State Buildings |
|
$19,731 |
|
Comprehensive Public Training Program |
|
$9,433 |
|
Department of Public Safety for Statewide Communications |
|
|
|
|
|
$153,524 |
|
TOTAL INTERAGENCY TRANSFERS |
ACQUISITIONS AND MAJOR REPAIRS
|
$97,966 |
|
Replacement Computer Equipment |
|
$12,000 |
|
Library Reference Materials replacements |
|
|
|
|
|
$109,966 |
|
TOTAL ACQUISITIONS AND MAJOR REPAIRS |
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