Program A: Office of Management and Finance

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Program A: Office of Management and Finance

Program Authorization: R.S. 36:626

PROGRAM DESCRIPTION

In a manner consistent with Article 4, Section 10, of the Louisiana Constitution of 1974, the mission of the Office of Management and Finance is to provide leadership and support services for the Office of the Commissioner and his immediate staff and for the other offices of the Louisiana Department of Agriculture. The program serves as a central manager for revenue, purchasing, payroll, and computer functions. It is also responsible for budget preparation, management of the department's funds, and distribution of food commodities donated by the United States Department of Agriculture (USDA). The Office of Management and Finance strives to achieve the goal of fostering efficiency by maintaining low administrative costs and effectiveness by ensuring the success of all other departmental programs. The activities of this program are Administrative and Food Distribution Program.

OBJECTIVES AND PERFORMANCE INDICATORS

Unless otherwise indicated, all objectives are to be accomplished during or by the end of FY 1999-2000. Performance indicators are made up of two parts: name and value. The indicator name describes what is being measured. The indicator value is the numeric value or level achieved within a given measurement period. For budgeting purposes, performance indicator values are shown for the prior fiscal year, the current fiscal year, and alternative funding scenarios (continuation budget level and Executive Budget recommendation level) for the ensuing fiscal year (the fiscal year of the budget document).

RESOURCE ALLOCATION FOR THE PROGRAM

SOURCE OF FUNDING

This program is funded with State General Fund, Fees and Self-generated Revenues, Statutory Dedications, and Federal Funds. Fees and Self-generated Revenues are derived from rental space to the Office of State Employees Group Benefits, and Miscellaneous insurance and other reimbursements, such as employee use of state vehicles from domicile to place of business. Statutory Dedications are derived from the fertilizer Commission Fund from tonnage fees on fertilizer and are dedicated to building an Agriculture Center. (Per R. S. 39:32B(8), see table below for a listing of expenditures out of each Statutory Dedicated Fund.) Federal Funds are derived from indirect costs received from federal programs within various offices, Federal Container Salvage Funds, and temporary Emergency Food for Needy Families

ANALYSIS OF RECOMMENDATION

GENERAL FUND	TOTAL	T.O.	DESCRIPTION

$10,425,800	$13,722,711	121	ACT 19 FISCAL YEAR 1998-1999

			BA-7 TRANSACTIONS:
$81,275	$81,275	0	Carry forward of BA-7 approved for vehicles ordered timely, but not received until after June 30, 1998
$0	$74,500	0	Approved BA-7 for Year 2000 funding for Data Processing acquisitions

$10,507,075	$13,878,486	121	EXISTING OPERATING BUDGET – November 20, 1998

$174,483	$174,483	0	Annualization of FY 1998 – 1999 Classified State Employees Merit Increase
$101,926	$101,926	0	Classified State Employees Merit Increases for FY 1999 – 2000
$647,173	$647,173	0	Risk Management Adjustment
$433,500	$433,500	0	Acquisitions and Major Repairs
($388,338)	($462,838)	0	Nonrecurring Acquisitions and Major Repairs
(81,275)	(81,275)	0	Nonrecurring carry forward
$4,684	$4,684	0	Legislative Auditor Fees
$4,779	$4,779	0	Maintenance of State-owned Buildings
$2,788	$2,788	0	UPS Fees
($149,490)	($149,490)	0	Attrition Adjustment
($111,480)	($111,480)	0	Salary Funding from Other Line Items
$8,985	$8,985	0	Civil Service Fees

$11,154,810	$14,451,721	121	TOTAL RECOMMENDED

$647,735	$573,235	0	DIFFERENCE (TOTAL RECOMMENDED AND EXISTING OPERATING BUDGET)

The total means of financing for this program is recommended at 104.1% of the existing operating budget. It represents 95.3% of the total request ($15,150,064) for this program. The increase is primarily due to an adjustment in premiums for Risk Management and other statewide adjustments,

PROFESSIONAL SERVICES

$186,409		Legal services for attorneys to represent the department in all legal proceedings

$186,409		TOTAL PROFESSIONAL SERVICES

OTHER CHARGES

$98,034		Legislative Auditor
$530,445		Temporary Emergency Food Assistance Program for providing commodities to 51 organizations for household consumption by low income individuals
$42,314		Drug Awareness Orientation/Seminars, etc.
$1,000		Reimbursement of Federal funds due to spoilage and damaged containers

$671,793		TOTAL OTHER CHARGES

		Interagency Transfers:
$18,433		Department of Civil Service
$14,425		Office of Uniform Payroll System
$3,025		Department of Treasury
$56,021		Claiborne Vo-Tech for operating automotive shop
$1,055		Office of Information Services for data processing
$30,455		Division of Administration for maintenance costs
$41,440		Rental Space for state offices in Shreveport, Monroe, and New Orleans

$164,854		TOTAL INTERAGENCY TRANSFERS

ACQUISITIONS AND MAJOR REPAIRS

$283,500		Replacement of 21 vehicles with high mileage and/or costly to repair
$150,000		Replacement of approximately 65 personal computers that are broken and/or obsolete

$433,500		TOTAL ACQUISITIONS AND MAJOR REPAIRS

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