Program Authorization: La. Constitution, Article X

PROGRAM DESCRIPTION

The mission of the Administration Program is to provide continuity and quality in governmental services by protecting employees from adverse action for reasons unrelated to their conduct or performance on the job; to give advice and counsel to the department, the Civil Service Commission, state managers, and employees regarding personnel practices; to enhance the ability of the Department of State Civil Service and human resource offices statewide to meet or exceed their goals through the utilization of information technology; and to provide financial and managerial control of department operations.

The goals of the Administration Program are:

1. Improve the discipline and appeal procedures through streamlining the processes and educating users.
2. Utilize technology to improve the productivity and effectiveness of Civil Service and its user agencies.

The Administration Program includes the following activities: Administrative Support, Appeals, and Management Information Systems.

• The Administrative Support activity includes legal, accounting, purchasing, mail, and property control functions for the Department of State Civil Service and Civil Service Commission.
• The Appeals activity hears employees' complaints that their fundamental rights have been violated and provides decisions that are consistent with the basic tenets of the merit system, the civil service article, the civil service rules, existing jurisprudence and equity.
• The Management Information Systems activity provides an accurate, reliable, responsive mechanism for maintaining the official personnel and position records of the state. An effective management information system enhances the ability of the users, both within the Department of State Civil Service and in personnel offices throughout the state, to meet or exceed their goals by providing for effective information management through the analysis, design, and implementation of automated and manual information systems.

OBJECTIVES AND PERFORMANCE INDICATORS

Unless otherwise indicated, all objectives are to be accomplished during or by the end of FY 1999-2000. Performance indicators are made up of two parts: name and value. The indicator name describes what is being measured. The indicator value is the numeric value or level achieved within a given measurement period. For budgeting purposes, performance indicator values are shown for the prior fiscal year, the current fiscal year, and alternative funding scenarios (continuation budget level and Executive Budget recommendation level) for the ensuing fiscal year (the fiscal year of the budget document).

RESOURCE ALLOCATION FOR THE PROGRAM

SOURCE OF FUNDING

This program is funded with State General Fund, Interagency Transfers, and Fees and Self-generated Revenue. In accordance with R.S. 42:1383 this program is funded with Interagency Transfers from state agencies with classified employees and Fees and Self-generated Revenue from non-budgeted and ancillary state agencies with classified employees.

ANALYSIS OF RECOMMENDATION

The total means of financing for this program is recommended at 114.7% of the existing operating budget. It represents 55.8% of the total request ($5,721,734) for this program. Significant adjustments include increased funding to provide for the first phase of a computerized electronic storage and retrieval system, (conversion of active state personnel records to a imaged document), including two new positions; increased funding for salaries and related benefits, including retirees group insurance premiums; increased acquisitions funding; increased building rent and building maintenance; increased computer maintenance expenses; reduced computer support expenses; and the elimination of nonrecurring expenditures for Year 2000 conversion, for election of a classified Civil Service Commission member, and for a special projects assistant.

PROFESSIONAL SERVICES

OTHER CHARGES

ACQUISITIONS AND MAJOR REPAIRS

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