Program A: Louisiana Property Assistance

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Program A: Louisiana Property Assistance

Program Authorization: R.S. 39:322-328, 330-332, 361, 361-364

PROGRAM DESCRIPTION

The mission of the Louisiana Property Assistance Program (LPAA) is to provide for the accountability of the state's moveable property.

The goal of the Louisiana Property Assistance Program is to provide an accurate accounting of the state’s moveable property.

The responsibilities of the LPAA include: (a) reviewing certifications of annual physical inventories; (b) auditing all state agencies for compliance with state property and fleet regulations; (c) collecting the state's surplus moveable property and redistributing it to state agencies, eligible organizations, and individuals through public auctions; and (d) tracking statewide vehicle usage, approving purchase of replacement vehicles, and administering a statewide vehicle maintenance contract.

OBJECTIVES AND PERFORMANCE INDICATORS

Unless otherwise indicated, all objectives are to be accomplished during or by the end of FY 1999-2000. Performance indicators are made up of two parts: name and value. The indicator name describes what is being measured. The indicator value is the numeric value or level achieved within a given measurement period. For budgeting purposes, performance indicator values are shown for the prior fiscal year, the current fiscal year, and alternative funding scenarios (continuation budget level and Executive Budget recommendation level) for the ensuing fiscal year (the fiscal year of the budget document).

RESOURCE ALLOCATION FOR THE PROGRAM

SOURCE OF FUNDING

This program is funded from Self-generated revenue derived from commissions earned from the sale of surplus property to other state agencies, political subdivisions and charitable organizations.

ANALYSIS OF RECOMMENDATION

GENERAL FUND	TOTAL	T.O.	DESCRIPTION

$0	$3,395,225	44	ACT 44 FISCAL YEAR 1998-1999

			BA-7 TRANSACTIONS:
$0	$82,189	2	Funding for two positions and associated costs for property procurement

$0	$3,477,414	46	EXISTING OPERATING BUDGET – November 20, 1998

$0	$29,506	0	Annualization of FY 1998 -1999 Classified State Employees Merit Increase
$0	$19,208	0	Classified State Employees Merit Increases for FY 1999 -2000
$0	($10,929)	0	Risk Management Adjustment
$0	$158,000	0	Acquisitions and Major Repairs
$0	($252,000)	0	Nonrecurring Acquisitions and Major Repairs
$0	$128	0	UPS Fees
$0	$89	0	Civil Service Fees
$0	$62,588	0	Salary Base Adjustment
$0	($25,011)	0	Attrition Adjustment
$0	($86,291)	0	Salary Funding from Other Line Items
$0	$23,715	0	Office of Information Services (O.I.S.)
$0	$4,000	0	Other Adjustments - Compliance auditor travel
$0	$8,819	0	Other Adjustments - Civil Service trade series allocation
$0	$35,000	0	Other Adjustments - Overtime expenses

$0	$3,444,236	46	TOTAL RECOMMENDED

$0	($33,178)	0	DIFFERENCE (TOTAL RECOMMENDED AND EXISTING OPERATING BUDGET)

The total means of financing for this program is recommended at 99.0% of the existing operating budget. It represents 86.6% of the total request ($3,477,414) for this program. The decreased recommended funding from existing operating budget is primarily due to nonrecurring acquisitions. All applicable statewide policy adjustments have been applied to this program. The major differences between total request and total recommended are due to certain statewide policy adjustments - not funding inflation costs ($40,152), applying a two percent attrition factor ($25,011), reducing Other Charges category by $86,291 to fully fund salaries and associated related benefits, and not funding the scheduled 27^th payperiod ($48,690). The recommended funding level should enable this agency to continue to provide cost effective services in the areas of property procurement, liquidation and replacement; inventory maintenance; and fleet management to its customer agencies.

PROFESSIONAL SERVICES

$50,000		Other Professional Services for auctioneer's fees for sale of surplus property (3.18% of gross auction sales)

$50,000		TOTAL PROFESSIONAL SERVICES

OTHER CHARGES

$921,992		Miscellaneous charges – represents revenues to state agencies and local governments disposing of surplus property purchased with federal or non-general fund monies. This money is shown in L.P.A.A. budget for accounting purposes since L.P.A.A. disposes of the property for them.

$921,992		TOTAL OTHER CHARGES

ACQUISITIONS AND MAJOR REPAIRS

$120,000		Office equipment and furniture - Louisiana Property Assistance Agency is consolidating its warehouse and office spaces into one central location. The agency will use modular office equipment and create work areas for public auctions.
$38,000		Two (2) pool vehicles used by audit staff for statewide travel

$158,000		TOTAL ACQUISITIONS AND MAJOR REPAIRS

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