Program A: Office of Management and Finance

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Program A: Office of Management and Finance

Program Authorization: R.S. 36:626

PROGRAM DESCRIPTION

In a manner consistent with Article 4, Section 10, of the Louisiana Constitution of 1974, the mission of the Office of Management and Finance is to provide leadership and support services for the Office of the Commissioner and his immediate staff and for the other offices of the Louisiana Department of Agriculture. The program serves as a central manager for revenue, purchasing, payroll, and computer functions. It is also responsible for budget preparation, management of the department's funds, and distribution of food commodities donated by the United States Department of Agriculture (USDA). The Office of Management and Finance strives to achieve the goal of fostering efficiency by maintaining low administrative costs and effectiveness by ensuring the success of all other departmental programs. The activities of this program are Administrative and Food Distribution Program.

OBJECTIVES AND PERFORMANCE INDICATORS

The Management and Finance Program provides leadership and support services to the Department of Agriculture and Forestry. The success of this program is reflected in the success of the other programs is reflected in the success of the other programs in the department. Performance information consistent with this program's strategic plan and with the statewide model for administration and support service programs will be reported next year.

1. The Management and Finance Program will reduce the administrative cost of the Food Distribution Program 1.5% during FY 1998-99.

RESOURCE ALLOCATION FOR THE PROGRAM

SOURCE OF FUNDING

This program is funded with state general fund, interagency transfers, statutory dedications, fees & self-generated revenues, and federal funds. Interagency transfers are received from Civil Service for payment of office rent. Fees and self-generated revenues are derived from: (1) rental of office space to Group Benefits; and (2) miscellaneous insurance reimbursements. Statutory dedication funds are derived from tonnage fees on fertilizer and are dedicated to building an Agricultural Center. (Per R.S. 39:32B.(8), see table below for a listing of expenditures out of each statutory dedicated fund.) Federal funds are the result of: (1) indirect costs received from federal programs within various offices, and (2) USDA - Temporary Emergency Food Assistance Program for needy families.

ANALYSIS OF RECOMMENDATION

GENERAL FUND	TOTAL	T.O.	DESCRIPTION

$11,088,511	$15,049,742	121	ACT 18 FISCAL YEAR 1997-1998

			BA-7 TRANSACTIONS:
$0	$0	0	None

$11,088,511	$15,049,742	121	EXISTING OPERATING BUDGET - December 10, 1997

$0	($664,320)	0	Removal of Group Benefit rental expenses which are now financed through the Louisiana Agricultural Finance Authority
($17,045)	($17,045)	0	Equipment/Major Repairs Adjustment(s) (Nonrecurring: -$417,045; Replacement/New: +400,000)
$33,992	$33,992	0	Annualization of 1997 -'98 Merit Pay Adjustment(s)
$117,487	$117,487	0	1998 -'99 Merit Pay Adjustment(s)
($139,801)	($139,801)	0	Attrition Adjustment(s)
($20,908)	($20,908)	0	Retirement Rate Adjustment(s)
$5,106	$5,106	0	Adjustment(s) for Civil Service, Training and Other Statewide Interagency Transfer Activities
($11,902)	($11,902)	0	Reductions in various Expenditure Categories; Including Reductions to fully fund Salaries
($791,982)	($791,982)	0	Risk Management Adjustment(s)
($1,460)	($1,460)	0	Maintenance of State-owned Buildings Adjustments
$4,441	'$4,441	0	Uniform Payroll System charges
$19,544	$19,544	0	Legislative Auditor Fees

$10,285,983	$13,582,894	121	TOTAL RECOMMENDED

($802,528)	($1,466,848)	0	DIFFERENCE (TOTAL RECOMMENDED AND EXISTING OPERATING BUDGET)

The total means of financing for this program is recommended at 90.2% of the existing operating budget. It represents 91.3% of the total request ($14,863,352) for this program. The decrease is primarily associated with the decrease in risk management premiums and the removal of funding for nonrecurring rentals. Other adjustments contributing to the reduced funding include the removal of funding for nonrecurring acquisitions and a decrease in the retirement rate.

PROFESSIONAL SERVICES

$186,409		Legal services for attorneys to represent the department in all legal proceedings

$186,409		TOTAL PROFESSIONAL SERVICES

OTHER CHARGES

$146,309		Legislative Auditor
$590,901		Temporary Emergency Food Assistance Program for providing commodities to 51 organizations for household consumption by low income individuals
$1,000, 000		Debt Service payment for the Agriculture building

$1,667,109		TOTAL OTHER CHARGES

		Interagency Transfers:
$15,053		Department of Civil Service
$20,523		Office of Uniform Payroll System
$2,000		Department of Treasury
$59,917		Claiborne Vo-Tech for operating automotive shop
$791		Office of Information Services for data processing
$50,018		Division of Administration for maintenance costs

$148,302		TOTAL INTERAGENCY TRANSFERS

ACQUISITIONS AND MAJOR REPAIRS

$298,026		Replacement of 18 vehicles with over 100,000 miles.
$101,974		Replacement computer equipment

$400,000		TOTAL ACQUISITIONS AND MAJOR REPAIRS

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