Program E: Maintenance and District Operations

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Program E: Maintenance and District Operations

Program Authorization: R.S. 36:507A; R.S. 2:1, 5-17, 81-7, 801-13

PROGRAM DESCRIPTION

This mission of this program is to operate and maintain a safe, cost effective and efficient highway system; maintain and operate the Department's fleet of ferries; and maintain the passenger vehicles and specialized heavy equipment. The goal of this program is to provide cost-effective, quality maintenance to the Louisiana Highways System, its ferries, and its specialized heavy equipment and passenger vehicles to ensure safety and reliability. This program operates largely from nine district offices. This program has two activities, Maintenance and District Operations and Contract Maintenance.

OBJECTIVES AND PERFORMANCE INDICATORS

1. In FY 1998-99, the Maintenance and District Operation Program will provide maintenance and other services sufficient to ensure that the overall condition of the highway system does not deteriorate.

1 A rating system with only four categories was reported in Act 18

2. In FY 1999-99, the Maintenance & District Operations Program, through the Contract Maintenance Activity, will begin projects to reseal at least 600 center line miles of highway while supplementing the district maintenance program with other contract maintenance.

3. During FY 1998-99, the Maintenance and District Operations Program will provide over 282,000 ferry crossings (trips) to complete the highway transportation system of the state in locations where no bridges are available.

RESOURCE ALLOCATION FOR THE PROGRAM

SOURCE OF FUNDING

This program is funded with Interagency Transfers, Fees and Self-Generated Revenues, and Statutory Dedications. Interagency Transfers are reimbursements from the Department of Public Safety for fuel and oil obtained from DOTD's statewide maintenance units and reimbursement for natural disasters through the Office of Emergency Preparedness. The Fees and Self-Generated Revenues are weight enforcement fines, and proceeds from the equipment buy-back program (DOTD has negotiated purchase agreements with vendors that provide a "buy-back" option similar to a lease. Due to the high resale value of certain types of tractors and mowers, this equipment can be purchased and then sold back to the vendor after one year of use with little to no loss in value. The Self-Generated Revenue authority provides for the accounting of the money received from the sales to the vendors), and Administrative Cost charged to Transportation Trust Fund - Regular and Transportation Trust Fund - TIMED projects in the capital outlay budget. Section 9 of Act 45 of 1996 provides that "...for all projects or any previous Capital Outlay Act appropriated to the Department of Transportation and Development, including those administered by cooperative endeavor agreements, up to six percent of each line-item may be used for costs of administering the projects, or for field engineering/construction supervision...". The Fees and Self-Generated Revenues from weight permit fees are to process and attach business logos to DOTD traffic signs along the interstate highways and are budgeted as statutory dedications per Act 490, 1995 Regular Session. The Statutory Dedications are Transportation Trust Fund - Regular (TTF-Regular) revenues from taxes on fuels and vehicle licenses and Transportation Trust Fund-Federal (TTF-Federal) receipts from the Federal Highway Administration. (Per R.S. 39:32B. (8), see table below for a listing of expenditures out of each statutory dedicated fund.) In addition, revenues from utilities companies - annual permit fee (Permit Utility Fund) are funded as Statutory Dedications.

ANALYSIS OF RECOMMENDATION

GENERAL FUND	TOTAL	T.O.	DESCRIPTION

$0	$215,047,883	4,235	ACT 18 FISCAL YEAR 1997-1998

			BA-7 TRANSACTIONS:
$56,939	$17,333,007	(5)	BA-7 for contract maintenance projects that were incomplete
$0	($1,401,914)	(38)	Transfer weight enforcement unit to State Police per Act 1186

$56,939	$230,978,976	4,192	EXISTING OPERATING BUDGET - December 10, 1997

$0	($134,297)	0	Non-Recurring Adjustment for Dyed Diesel Fuel Activity
($56,939)	($17,192,907)	0	Non-Recurring Carryforward for contract maintenance projects that were incomplete
$0	$2,052,413	0	Annualization of 1997 - `98 Merit Pay Adjustment(s)
$0	($1,017,498)	(39)	Personnel Reduction(s)
$0	($1,766,717)	0	Acquisitions and major repairs
$0	($510,610)	0	Attrition Adjustment(s)
$0	($581,698)	0	Retirement Rate Adjustment(s)
$0	($519,901)	0	Reduction in various Expenditure Categories; Including Reductions to fully fund Salaries
$0	$2,814,978	0	Risk Management Adjustment(s)
$0	$750,000	0	Technical adjustment(s) to move supply funds from Highways to Maintenance and Districts
$0	$849,770	9	Other Technical adjustment to move Traffic Engineer Planning Unit from Highways to Maintenance and District Field Operations
$0	$0	0	Means of Financing substitution(s) because Maintenance and Districts lost revenue due to transfer of weights enforcement unit to State Police
$0	($13,350,518)	0	Technical Adjustment(s) to move Contract Maintenance funding from Operating to Capital Outlay Budget
$0	$1,000,000	0	New/Expanded to obtain additional District Supplies
$0	$130,000	0	New/Expanded to remove underground storage tanks by 12/23/98
$0	$1,100,000	0	New/Expanded to improve vegetation and litter management on state highways
$0	$1,010,000	26	New/Expanded to add Road Runner Crew for increased litter pick up and to handle any dangerous road management projects.

$0	$206,633,211	4,188	TOTAL RECOMMENDED

($56,939)	($24,345,765)	(4)	DIFFERENCE (TOTAL RECOMMENDED AND EXISTING OPERATING BUDGET)

The total means of financing for this program is recommended at 89% of the existing operating budget. It represents 94.9% of the total request ($216,799,585) for this program. The decrease is primarily due to the following: funding for Contract Maintenance of $13.4 was moved from operating to the Capital Outlay Budget; FY 97 Contract Maintenance Projects are nonrecurred; Personnel Reductions are due to positions vacant for 1 year or more; and, equipment/major repairs adjustments.

PROFESSIONAL SERVICES

$50,000		Upgrade stability analysis for ferries (Sec. 51)
$100,000		Maintenance and updating of bridge inspection software (Sec. 51)
$50,000		Traffic Engineer Studies for the Logo Sign

$200,000		TOTAL PROFESSIONAL SERVICES

OTHER CHARGES

$17,400,000		Contract maintenance program for minor overlay, traffic and concrete maintenance, reseal, interstate maintenance, municipal maintenance, emergency repairs, safety and hazard elimination and maintenance resurfacing US 190 (LA 415 - LA 1)
$350,000		Logo contract for installation of highway signs
$1,100,000		Improve vegetation and litter management on state highways

$18,850,000		TOTAL OTHER CHARGES

		Interagency Transfers:
$62,000		Payments to the Phelps Correctional Center for work crews to maintain rest areas
$32,100		Payments to Washington Correctional Institute for work crews to maintain rest areas
$819,791		Work crews for statewide litter pick-up program

$913,891		TOTAL INTERAGENCY TRANSFERS

ACQUISITIONS AND MAJOR REPAIRS

$276,082		Replace automotive - 14 police package mobile units, 6 full sized P/U, extended cab for stationary scale
$103,410		Replace buildings, grounds, and general plant equipment
$10,398,965		Replace heavy movable maintenance equipment
$1,090,356		Replace office and computer equipment
$295,842		Replace communication equipment
$423,304		Replace other equipment - i.e., test equipment for radio maintenance

$12,587,959		TOTAL ACQUISITIONS AND MAJOR REPAIRS

07 DEPARTMENT OF TRANSPORTATION AND DEVELOPMENT

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