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Program A: Administration

Program Authorization: La. Constitution, Article X, Part II, Section 16-20; Louisiana Revised Statutes 33:2471 et seq. and 33:2531 et seq.

PROGRAM DESCRIPTION

The mission of the Administration Program is to administer an effective, cost-efficient civil service system based on merit, efficiency, fitness, and length of service, consistent with the law and professional standards, for firefighters and police officers in all municipalities in the state having populations of not less than 7,000 nor more than 400,000 inhabitants, and in all parish fire departments and fire protection districts regardless of population, in order to provide a continuity in quality in law enforcement and fire protection for citizens of the state in both rural and urban areas.

The goals of the Administration Program are:

1. Administer tests of fitness for original entrance and promotion to applicants for positions in the municipalities or fire protection districts, score the tests, and furnish the results to the board for which the tests are given.

2. Provide an orderly system of personnel management for each fire and police department to which the system applies by providing each local board a classification plan appropriate for that jurisdiction to facilitate the proper allocation of each position with the classified service, as well as ensuring that all personnel actions are within the framework of the law so that such actions as necessary may be taken when deficiencies are noted.

3. Provide for the overall administration of the statewide Municipal Fire and Police Civil Service System by responding to requests for assistance concerning the operation of the system and providing advice and guidance as necessary to an anticipated 95-100 local civil service boards, along with the respective appointing authorities, departmental chiefs, governing bodies, and employees within the system.

The Administration Program includes the following activities: Administration, Personnel Management and Classification, and Test Development and Research.

The Administration activity provides oversight and management of the testing function; oversees the test validation process to ensure compliance with professional standards; provide advice and guidance to the local civil service boards and local officials on the scheduling and administration of examinations, and personnel management functions as they relate to American with Disabilities Act (ADA) accommodations; and reviews examination analysis and approves final grades.

The Personnel Management and Classification activity conducts job analyses and develops examination plans based upon local job analysis information; works with local boards in developing classification descriptions and qualification requirements; reviews persons reported as eligible on roll call for promotional examinations; and tracks needed personnel management documentation from local boards pertaining to test administration and applicant eligibility.

The Test Development and Research activity constructs or modifies test items according to professional standards and from recognized sources; prepares written examinations and assessment center job stimulations from examinations plans; develops study guide material for local distribution; conducts major validation projects for examinations developed for multijurisdictional use; administers examinations in local jurisdictions, and, when requested, with ADA accommodations; participates in examination review and analysis in the exam grading process; and evaluates performance on job simulation exercises according to established benchmarks.

OBJECTIVES AND PERFORMANCE INDICATORS

1. In FY 1998-99, the Administration Program will ensure that all examinations administered are validated in accordance with professional and legal standards for the jurisdictions for which they are administered.

1 This figure assumes that no theft of examinations will occur.

2 This increase in the number of legal challenges is based upon the lack of a criterion validation study for the Firefighter examination and the agency's inability to provide proactive staff training without additional funding.

2. In FY 1998-99, the Administration Program will administer examinations within 90 days from receipt of exam request to the administration of the examination and will return grades to local civil service boards within 30 days of examination date.

3. In FY 1998-99, the Administration Program will evaluate accommodations requested under the American with Disabilities Act (ADA), restructure or translate examination as required, and provide for adequate testing atmosphere so as to not disadvantage qualified applicants with disabilities.

4. In FY 1998-99, the Administration Program will maintain a uniform and comprehensive classification plan within each department for all jurisdictions.

5. In FY 1998-99, the Administration Program will advise local boards when personnel actions are not appropriate or in compliance with civil service laws.

6. In FY 1998-99, the Administration Program will provide efficient assistance to boards, appointing authorities, department officers, and classified employees of municipalities regarding the duties and obligations imposed upon them by R.S. 33:2471 et seq. and R.S. 33.2531 et seq.

7. In FY 1998-99, the Administration Program will encourage employee training in the classified service.

RESOURCE ALLOCATION FOR THE PROGRAM

SOURCE OF FUNDING

This program is funded with statutory dedications derived from "two hundredths of one percent of the gross direct insurance premiums received in the state, in the preceding year, by insurers doing business in the state." (Per R.S. 39:32B.(8), see table below for a listing of expenditures out of each statutory dedicated fund.)

ANALYSIS OF RECOMMENDATION

GENERAL FUND

TOTAL

T.O.

 

DESCRIPTION

 

 

 

 

 

$0

$791,794

17

 

ACT 18 FISCAL YEAR 1997-1998

 

 

 

 

 

 

 

 

 

BA-7 TRANSACTIONS:

$0

$0

0

 

None

 

 

 

 

 

$0

$791,794

17

 

EXISTING OPERATING BUDGET - December 10, 1997

 

 

 

 

 

$0

($13,582)

0

 

Non-Recurring Adjustment(s) for psychologist and information services

$0

($3,312)

0

 

Equipment/Major Repairs Adjustment(s)

$0

$17,360

0

 

Annualization of 1997 -'98 Merit Pay Adjustment(s)

$0

$17,192

0

 

1998 -'99 Merit Pay Adjustment(s)

$0

$2,689

0

 

Retirement Rate Adjustment(s)

$0

$3,337

0

 

Adjustment(s) for Civil Service, Training and Other Statewide Interagency Transfer Activities

$0

$1,449

0

 

Risk Management Adjustment(s)

$0

$293

0

 

Legislative Auditor Fees

 

 

 

 

 

$0

$817,220

17

 

TOTAL RECOMMENDED

 

 

 

 

 

$0

$25,426

0

 

DIFFERENCE (TOTAL RECOMMENDED AND EXISTING OPERATING BUDGET)

The total means of financing for this program is recommended at 103.2% of the existing operating budget. It represents 97.5% of the total request ($837,550) for this program. The net increase in funding is primarily due to increased funding for merits, retirement, civil service, risk management, and legislative auditor fees, which is partially offset by the removal of non-recurring expenditures for psychologist and information services.

PROFESSIONAL SERVICES

This program does not have funding for Professional Services for Fiscal Year 1998-1999.

OTHER CHARGES

$2,709

 

Legislative Auditor expenses

 

 

 

$2,709

 

TOTAL OTHER CHARGES

 

 

 

 

 

Interagency Transfers:

$1,896

 

Department of Civil Service to defray a pro rata cost for the Department expenses

$325

 

Division of Administration for the Comprehensive Public Training Program

 

 

 

$2,221

 

TOTAL INTERAGENCY TRANSFERS

ACQUISITIONS AND MAJOR REPAIRS

$2,288

 

Replacement computer equipment

 

 

 

$2,288

 

TOTAL ACQUISITIONS AND MAJOR REPAIRS


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