Program A: Administrative Support

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Program A: Administrative Support

Program Authorization: Act 1430 of 1997

PROGRAM DESCRIPTION

The mission of the Administrative Support Program (organizationally expressed as the Office of State Mail Operations) is to provide its subscribing agencies, high quality mail service agencies which includes the pickup and delivery of interagency and U.S. mail and application at an affordable price.

The goals of the Administrative Support Program are:

1. Increase productivity and the number of subscribing agencies.

2. Provide subscribing agencies with accurate and timely delivery of their mail.

The Administrative Support Program assists state agencies in reducing and controlling expenses by providing cost-effective centralized mail/messenger services.

OBJECTIVES AND PERFORMANCE INDICATORS

1. In FY 1998-99, the Administrative Support Program will reduce the amount of barcode rejects by 8%.

1 The barcode rate is set and controlled by the United States Postal Service. There is an anticipated rate increase that, if approved by the Postal Rate Commission, will become effective on May 1, 1998.

RESOURCE ALLOCATION FOR THE PROGRAM

SOURCE OF FUNDING

This program is funded from self-generated revenue derived from the sale of messenger and mail services to other state agencies.

ANALYSIS OF RECOMMENDATION

GENERAL FUND	TOTAL	T.O.	DESCRIPTION

$0	$2,653,376	12	ACT 1430 FISCAL YEAR 1997-1998

			BA-7 TRANSACTIONS:
$0	$0	0	None

$0	$2,653,376	12	EXISTING OPERATING BUDGET - December 10, 1997

$0	($79,040)	0	Equipment/Major Repairs Adjustment(s)
$0	$6,180	0	Annualization of 1997 -'98 Merit Pay Adjustment(s)
$0	$6,320	0	1998 -'99 Merit Pay Adjustment(s)
$0	($18,393)	(1)	Personnel reduction(s)
$0	($1,250)	0	Retirement Rate Adjustment(s)
$0	$78	0	Adjustment(s) for Civil Service, Training and Other Statewide Interagency Transfer Activities
$0	$2,145	0	Risk Management Adjustment(s)
$0	$92	0	UPS Fees
$0	$1,000	0	Travel associated with attending National Postal Forum classes - administered by the United States Postal Services on changes in postal regulations, requirements and technology - which give mail center managers a valuable resource with which to work
$0	$17,835	0	Three (3) vans financed through the Louisiana Equipment and Acquisition Fund (L.E.A.F.) for use in town for messenger service and transporting mail to the United States Post Office.

$0	$2,588,343	11	TOTAL RECOMMENDED

$0	($65,033)	(1)	DIFFERENCE (TOTAL RECOMMENDED AND EXISTING OPERATING BUDGET)

The total means of financing for this program is recommended at 97.6% of the existing operating budget. It represents 93.4% of the total request ($2,770,771) for this program. The major change from existing operating budget to total recommended is associated with nonrecurring acquisition purchases made in Fiscal Year 1998 ($79,040). One position vacant over twelve (12) months and related costs of $18,393 were eliminated from this budget. All applicable statewide policy adjustments have been applied to this ancillary program. The major difference between total request and total recommended is projected inflation costs of $59,674 were not funded in the total recommended in accordance with statewide policy guidelines. Additionally, funding of $81,416 was requested for proposed but not approved - to date - postal rate increases. This funding was not included in the total recommended but appropriate budgetary measures will be taken in the event the proposed postal rate changes are ratified. The recommended level provides adequate funding to continue mail operations and messenger services to user agencies at current level and at the same time comply with changes in the current United States Postal Services regulations.

PROFESSIONAL SERVICES

This program does not have funding for Professional Services for Fiscal Year 1998-1999.

OTHER CHARGES

This program does not have funding for Other Charges for Fiscal Year 1998-1999.

ACQUISITIONS AND MAJOR REPAIR

$2,900		New mailing equipment - 72" wide steel sorters and mobile bin transport - for efficient sorting/processing of mail by agency; used to ensure proper allocation of postage and administrative costs are billed to the customer agencies

$2,900		TOTAL ACQUISITIONS AND MAJOR REPAIRS

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