(05-01-01)

 

OVERVIEW / GENERAL INFORMATION

 

 

Overview. 2

General Information. 2

Obtain User ID. 2

Password. 2

Forgotten/Invalid Password. 3

On – Line Messages. 3

On – Line Help. 3

Common Screen Functionality. 3

Valid Function Keys/Command Values. 3

List of Available Screens. 6

 


 

OVERVIEW

The STAMPS system provides the following functions:

      Automated calculation of general content exposure values.

      On-line entry and maintenance of miscellaneous other exposure values.

      Security and integrity of all data elements.

      On-line inquiry of exposure information.

      Opportunity for ad-hoc reporting at terminals using an integrated data software.

GENERAL INFORMATION

The State Agency Movable Property System (STAMPS) is a subsystem of the Statewide Land and Buildings System (SLABS), which is a Division of Administration (DOA) mainframe based system.

STAMPS was designed to provide the Office of Risk Management (ORM) an inventory of exposure values (for insurance purposes) for all movable and intangible property in which the State has an interest. STAMPS provides ORM with a single source of data maintenance and faster accessibility of data. The system gives the user the ability to interact with SLABS as regards report creation and data integrity. STAMPS allows online update of exposure values (changes/deletions/additions of records) in addition to providing the capability to produce various online reports.

The benefits of STAMPS are as limitless as the various demands for information which state government generates.  Several benefits of the system are indicated below:

      More consistent and accurate data.

      A reduction in paper documents and processing time.

      Elimination of duplicate data entry by system users.

      Standardization of data definitions, relations and uses.

      Accessibility of information in both same-time screen views, batch and prepared reports as well as custom reporting at the user level.

OBTAIN USER ID

To obtain a User ID to access the SLABS/STAMPS system, you must contact the Records Section of the State Land Office. (SLO)

SLO will determine which SLABS User Group the new user will be assigned to.  If a new “User Group” is created SLO will contact ORM and ORM will then establish the specific viewing, editing, adding, deleting and reporting needs of the user (as regards the STAMPS sub-system) and design a corresponding access pattern.  If this pattern requires changing over time, you should contact the ORM Underwriting Property Section.

PASSWORD

Passwords expire every 30 days.  The system will give you a message when you sign-on  which indicates that your password has expired.  You must assign a new password at that time.  To do this you must follow the instructions indicated on the computer screen (enter both the old and new password when called for).  The following conditions control creation and use of passwords for system users.

      Passwords must be changed each month.  The system will prompt the user as it does the first time a user logs on.

      The password must contain a minimum of four (4) characters and may contain a maximum of nine (9) characters.

      The first character of the password must be an alpha character.  The remaining characters may be either alpha or numeric.

      The password may not contain two identical characters contiguous to one another.  For example, “PAPER” is allowed but “APPLE” is not.


 

      The name of the current month may not be used as a password.

      No spaces, hyphens or underscore characters may be used.

      A password may not be immediately succeeded by a new password which has multi-character similarities.  For example, "“RIGHT” to “LIGHT” or “FISH” to “FISHES” are not allowable changes.

Each user is responsible for his/her own password.  The password should be written down and stored in a safe/secured place.  If an invalid password is entered, the user is allowed  three chances to change it before his/her ID is suspended.

FORGOTTEN/INVALID PASSWORD

If at any time you forget your password, you must call the OIS help desk to re-establish access.

If you enter an invalid password, you will be given a message and will be allowed three chances to change it before your ID will be suspended.

SUSPENDED USER ID

If you attempt to sign on three (3) times and enter invalid passwords, your User ID will be suspended and become unusable. 

You must call the OIS help desk to re-establish access.

ON – LINE MESSAGES

Each screen has a message line located at the bottom of the screen.  This is where you will see messages indicating errors as well as other helpful information during your use of the system.

ON – LINE HELP

The F1 key may be used at any screen to obtain a brief statement identifying the screen and explaining its function and basic operation.  Simply press the F1 key at any time while on a STAMPS screen and the help information will appear.

COMMON SCREEN FUNCTIONALITY

From any screen in the on-line system you are able to access other screens by using the command line located at the bottom of each screen.  The valid commands can be found in the table below.

VALID FUNCTION KEYS/COMMAND VALUES

 

FUNCTION KEY

AND/OR

COMMAND

VALUE

 

DESCRIPTION

F1

F13

Help Key

F3

F15

EXIT

X

Exit – Return to Previous Menu


 

FUNCTION KEY

AND/OR

COMMAND

VALUE

 

DESCRIPTION

F4

F16

PROMPT

Prompt – List Valid Values for the Given Field

F7

F19

BKWD

BACKWARD

Screen Backward – Go to Previous Page

F8

F20

FORWARD

FWD

Screen Forward – Go to Next Page

MENUM

AA00A

Transfer to SLABS Main Menu

MBLDG

AA01A

Transfer to SLABS Maintain Building Screen

MENUT

AA07A

Transfer to SLABS Reference Table Menu

TODO

AA09A

Transfer to SLABS Workload Screen

LBLDG

AA41A

Transfer to SLABS Building List Screen

IBLDG

AA45A

Transfer to SLABS Building Inquire Screen

ICONT

Transfer to STAMPS Contents Inquiry

MBILL

AAC1A

Transfer to SLABS Maintain Billing Code Screen

MENUC

AACOA

Transfer to STAMPS Main Menu

MCONT

AAC3A

Transfer to  STAMPS Maintain Contents

LCONT

AAC2A

Transfer to STAMPS List Contents

CONTMOVE

Transfer to STAMPS Move Contents

CBILLCONT

AAC4A

Transfer to STAMPS Change ORM Location Code


 

FUNCTION KEY

AND/OR

COMMAND

VALUE

 

DESCRIPTION

CONTREPT

AAC5A

Transfer to STAMPS Report Menu

CONTAGYUPD

AAC8A

Transfer to STAMPS Agency Update

F12

CANCEL

CAN

Cancel Processing & Return to Previous

AA04A

Transfer to SLABS Query Menu

CORPLOAD

AAC6A

Transfer to Corporate Systems Load Screen

MCONTACC

NACCE

AAC7A

Transfer to STAMPS Maintain Access ID

 

LIST OF AVAILABLE SCREENS

The screens available in the STAMPS system as well as the screens which interface with STAMPS (in  SLABS/REELS) are identified in the following table.

 

SCREEN ID

SCREEN NAME

SCREEN DESCRIPTION

AM88M000

SLABS Main Menu

Allows users to access the different elements in the SLABS system

AM88M101

SLABS Maintain Building Data

Allows users to add, modify/change or inactivate building records

AM88M400

SLABS Query Menu

Allows users to  identify and review building/site code records currently in SLABS

              AM88M401

SLABS Building List

Element on the SLABS Query Menu which allows users to identify and/or review building records currently in SLABS

AM88M402

SLABS Site List

Element on the SLABS Query Menu which allows users to identify and/or review site records currently in SLABS

AM88M700

SLABS Reference Table Menu

Allows users to access and maintain various core data tables utilized in SLABS

AM88M704

SLABS Maintain Billing Code Data

Element on the SLABS Reference Table Menu which allows users to add/delete/modify the ORM Location Code Table.


 

SCREEN ID

SCREEN NAME

SCREEN DESCRIPTION

AM88M901

SLABS Workload Screen

Monitors/Directs the functional flow of information in the system for approvals/notification of specified addition/deletion of records

AM88MC00

STAMPS Main Menu

Element on main SLABS screen used to access STAMPS

AM88MC10

STAMPS Maintain Contents Data

Allows viewing, addition, modification or deletion of content record

AM88MC20

STAMPS Contents List

Query screen – used to display list of content records for a specified building ID and/or location code

AM88MC30

STAMPS Move Contents

Allows user to change the location code and/or building ID number of individual content records

AM88MC40

STAMPS Change ORM Location Code

Allows user to change all records in system from one location code to another location code

AM88MC50

STAMPS Report Menu

Reflects a schedule of various pre-established reports available

AM88MC51

STAMPS Input for Report

Allows user to enter specified selection criteria for pre-established reports

AM88MC60

STAMPS Corporate System Load

Allows user to request/initiate the annual exposure data for Corporate Systems

AM88MC70

STAMPS Maintain Access ID for Contents

Allows modifications of the STAMPS portion of the access ID records security

AM88MC90

STAMPS Maintain Occupancy Codes for Contents

Allows user to update/maintain the value per square foot (assigned to each occupancy code) used in the automated calculation of general content exposure values

AM88ML00

REELS Main Menu

Element on main SLABS screen used to access the REELS subsystem

AM88ML10

REELS Maintain Lease Data

Allows viewing, addition, modification or deletion of ORM location code on REELS Lease Agency Records

AM88M101

REELS Lease List

Query screen – used to display a list of lease records for a specified building and/or ORM location code as well as various other criteria