OVERVIEW/GENERAL INFORMATION

The State Agency Movable Property System (STAMPS) is a subsystem of the Statewide Land and Buildings System (SLABS), which is a Division of Administration (DOA) mainframe based system.

STAMPS was designed to provide the Office of Risk Management (ORM) an inventory of exposure values (for insurance purposes) for all movable and intangible property in which the State has an interest. STAMPS provides ORM with a single source of data maintenance and faster accessibility of data. The system gives the user the ability to interact with SLABS as regards report creation and data integrity. STAMPS allows online update of exposure values (changes/deletions/additions of records) in addition to providing the capability to produce various online reports.

The benefits of STAMPS are as limitless as the various demands for information which state government generates. Several benefits of the system are indicated below:

▬ More consistent and accurate data.

▬ A reduction in paper documents and processing time.

▬ Elimination of duplicate data entry by system users.

▬ Standardization of data definitions, relations and uses.

▬ Accessibility of information in both same-time screen views, batch and prepared reports as well as custom reporting at the user level.

OBTAIN USER ID

To obtain a User ID to access the SLABS/STAMPS system, you must contact the Records Section of the State Land Office. (SLO)

SLO will determine which SLABS User Group the new user will be assigned to. If a new “User Group” is created SLO will contact ORM and ORM will then establish the specific viewing, editing, adding, deleting and reporting needs of the user (as regards the STAMPS sub-system) and design a corresponding access pattern. If this pattern requires changing over time, you should contact the ORM Underwriting Property Section.

PASSWORD

Passwords expire every 30 days. The system will give you a message when you sign-on which indicates that your password has expired. You must assign a new password at that time. To do this you must follow the instructions indicated on the computer screen (enter both the old and new password when called for). The following conditions control creation and use of passwords for system users.

▬ Passwords must be changed each month. The system will prompt the user as it does the first time a user logs on.

▬ The password must contain a minimum of four (4) characters and may contain a maximum of nine (9) characters.

▬ The first character of the password must be an alpha character. The remaining characters may be either alpha or numeric.

▬ The password may not contain two identical characters contiguous to one another. For example, “PAPER” is allowed but “APPLE” is not.

▬ The name of the current month may not be used as a password.

▬ No spaces, hyphens or underscore characters may be used.

▬ A password may not be immediately succeeded by a new password which has multi-character similarities. For example, "“RIGHT” to “LIGHT” or “FISH” to “FISHES” are not allowable changes.

Each user is responsible for his/her own password. The password should be written down and stored in a safe/secured place. If an invalid password is entered, the user is allowed three chances to change it before his/her ID is suspended.

FORGOTTEN/INVALID PASSWORD

If at any time you forget your password, you must call the OIS help desk to re-establish access.

If you enter an invalid password, you will be given a message and will be allowed three chances to change it before your ID will be suspended.

SUSPENDED USER ID

If you attempt to sign on three (3) times and enter invalid passwords, your User ID will be suspended and become unusable.

You must call the OIS help desk to re-establish access.

ON – LINE MESSAGES

Each screen has a message line located at the bottom of the screen. This is where you will see messages indicating errors as well as other helpful information during your use of the system.

ON – LINE HELP

The F1 key may be used at any screen to obtain a brief statement identifying the screen and explaining its function and basic operation. Simply press the F1 key at any time while on a STAMPS screen and the help information will appear.

COMMON SCREEN FUNCTIONALITY

From any screen in the on-line system you are able to access other screens by using the command line located at the bottom of each screen. The valid commands can be found in the table below.

VALID FUNCTION KEYS/COMMAND VALUES

FUNCTION KEY

AND/OR

COMMAND

VALUE

DESCRIPTION

F13

Help Key

F15

EXIT

Exit – Return to Previous Menu

FUNCTION KEY AND/OR COMMAND VALUE	DESCRIPTION
F4 F16 PROMPT	Prompt – List Valid Values for the Given Field
F7 F19 BKWD BACKWARD	Screen Backward – Go to Previous Page
F8 F20 FORWARD FWD	Screen Forward – Go to Next Page
MENUM AA00A	Transfer to SLABS Main Menu
MBLDG AA01A	Transfer to SLABS Maintain Building Screen
MENUT AA07A	Transfer to SLABS Reference Table Menu
TODO AA09A	Transfer to SLABS Workload Screen
LBLDG AA41A	Transfer to SLABS Building List Screen
IBLDG AA45A	Transfer to SLABS Building Inquire Screen
ICONT	Transfer to STAMPS Contents Inquiry
MBILL AAC1A	Transfer to SLABS Maintain Billing Code Screen
MENUC AACOA	Transfer to STAMPS Main Menu
MCONT AAC3A	Transfer to STAMPS Maintain Contents
LCONT AAC2A	Transfer to STAMPS List Contents
CONTMOVE	Transfer to STAMPS Move Contents
CBILLCONT AAC4A	Transfer to STAMPS Change ORM Location Code

FUNCTION KEY AND/OR COMMAND VALUE	DESCRIPTION
CONTREPT AAC5A	Transfer to STAMPS Report Menu
CONTAGYUPD AAC8A	Transfer to STAMPS Agency Update
F12 CANCEL CAN	Cancel Processing & Return to Previous
AA04A	Transfer to SLABS Query Menu
CORPLOAD AAC6A	Transfer to Corporate Systems Load Screen
MCONTACC NACCE AAC7A	Transfer to STAMPS Maintain Access ID

LIST OF AVAILABLE SCREENS

The screens available in the STAMPS system as well as the screens which interface with STAMPS (in SLABS/REELS) are identified in the following table.

*SCREEN ID*	*SCREEN NAME*	*SCREEN DESCRIPTION*
AM88M000	SLABS Main Menu	Allows users to access the different elements in the SLABS system
AM88M101	SLABS Maintain Building Data	Allows users to add, modify/change or inactivate building records
AM88M400	SLABS Query Menu	Allows users to identify and review building/site code records currently in SLABS
AM88M401	SLABS Building List	Element on the SLABS Query Menu which allows users to identify and/or review building records currently in SLABS
AM88M402	SLABS Site List	Element on the SLABS Query Menu which allows users to identify and/or review site records currently in SLABS
AM88M700	SLABS Reference Table Menu	Allows users to access and maintain various core data tables utilized in SLABS
AM88M704	SLABS Maintain Billing Code Data	Element on the SLABS Reference Table Menu which allows users to add/delete/modify the ORM Location Code Table.

*SCREEN ID*	*SCREEN NAME*	*SCREEN DESCRIPTION*
AM88M901	SLABS Workload Screen	Monitors/Directs the functional flow of information in the system for approvals/notification of specified addition/deletion of records
AM88MC00	STAMPS Main Menu	Element on main SLABS screen used to access STAMPS
AM88MC10	STAMPS Maintain Contents Data	Allows viewing, addition, modification or deletion of content record
AM88MC20	STAMPS Contents List	Query screen – used to display list of content records for a specified building ID and/or location code
AM88MC30	STAMPS Move Contents	Allows user to change the location code and/or building ID number of individual content records
AM88MC40	STAMPS Change ORM Location Code	Allows user to change all records in system from one location code to another location code
AM88MC50	STAMPS Report Menu	Reflects a schedule of various pre-established reports available
AM88MC51	STAMPS Input for Report	Allows user to enter specified selection criteria for pre-established reports
AM88MC60	STAMPS Corporate System Load	Allows user to request/initiate the annual exposure data for Corporate Systems
AM88MC70	STAMPS Maintain Access ID for Contents	Allows modifications of the STAMPS portion of the access ID records security
AM88MC90	STAMPS Maintain Occupancy Codes for Contents	Allows user to update/maintain the value per square foot (assigned to each occupancy code) used in the automated calculation of general content exposure values
AM88ML00	REELS Main Menu	Element on main SLABS screen used to access the REELS subsystem
AM88ML10	REELS Maintain Lease Data	Allows viewing, addition, modification or deletion of ORM location code on REELS Lease Agency Records
AM88M101	REELS Lease List	Query screen – used to display a list of lease records for a specified building and/or ORM location code as well as various other criteria