Office of State Purchasing

Division of Administration - Angele Davis, Commissioner - State of Louisiana

State of Louisiana - Office of State Purchasing & Travel

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Denise Lea

Tel: (225) 342-8010
Fax: (225) 342-8688
Email: Denise.Lea@la.gov

Mailing Address:
P.O. Box 94095
Baton Rouge, Louisiana 70804-9095

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Purchasing Rules and Regulations


The State Purchasing Rules and Regulations are also available in two formats: Word and PDF. To print a copy of this list, simply click on the appropriate icon below to open the document, then click on print. To download a copy of this list, right click on the appropriate icon then click "Save Target As."
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Chapter 3 - Specifications 301 General Purpose and Policies 303 Availability of Documents 305 Authority to Prepare Specifications 307 Procedures for the Development of Specifications 309 Definitions and Use Chapter 5 - Competitive Sealed Bidding 501 Content of the Invitation for Bids 503 Bidding Time 505 Addenda Modifying Invitation for Bids 507 Bidder Submissions 509 Bidder Lists 511 Pre-Bid Conferences 515 Pre-Opening Modification or Withdrawal of Bids 517 Late Bids 519 Receipt, Opening and Recording of Bids 521 Mistakes in Bids 523 Bid Guaranty and Bond 525 General Guaranty 527 Bid Evaluation and Award 529 Tie Bids 531 Awarding of Bids 533 Documentation of Award 535 Publicizing Awards 537 Assignments 539 Deliveries Chapter 7 - Small Purchases 701 Small Purchases Chapter 9 - Sole Source Procurement 901 Application 905 Conditions for Use of Sole Source Procurement 907 Record of Sole Source Procurement Chapter 11 - Emergency Procurement 1101 Application 1103 Definition of Emergency Conditions 1105 Scope of Emergency Procurement 1107 Authority to Make Emergency Procurement 1109 Source Selection Methods 1111 Determination and Record of Emergency Procurement Chapter 13 - Cancellation of Solicitations; Rejection of Bids or Proposals 1301 Scope 1303 Policy 1305 Cancellation of Solicitations-Notice 1307 Reasons for Cancellation 1309 Rejection of Individual Bids or Proposals 1311 Disposition of Bids or Proposals Chapter 15 - Responsibility and Prequalification 1501 Definitions 1503 Application 1505 Standards of Responsibility 1507 Ability to Meet Standards 1509 Duty Concerning Responsibility 1511 Written Determination of Nonresponsibility Required Chapter 17 - Types of Contracts 1701 Centralization of Contracting Authority 1703 Policy Regarding Selection of Contract Types 1705 Cost-Plus-a-Percentage-of Cost Contracts 1707 Types of Contracts 1709 Use of Brand Name, LaMAS (Louisiana Multiple Award Schedule), and Multi-State Contracts Chapter 18 - Progressive and Multiple Awards 1801 Progressive Award 1803 Multiple Award 1805 Intent to Use 1807 Determination Required Chapter 19 - Multi-Year Contracts 1901 Determination 1903 Conditions for Use of Multi-Year Contracts 1905 Multi-Year Contract Procedure Chapter 20 - Leases of Movables 2001 Description 2003 Use 2005 Lease with Purchase Option Chapter 21 - Miscellaneous Provisions 2101 Contract Provisions 2103 Exercise of Option 2105 Goods Manufactured or Services Performed by Sheltered Workshop Chapter 22 - Inspection of Plant and Supplies; Audit of Records 2201 Inspection 2203 Audit of Records Chapter 23 - Reporting of Suspected Collusive Bidding or Negotiations 2301 Anticompetitive Practices 2303 Independent Price Determination 2305 Reporting Suspected Anticompetitive Practices 2307 Detection of Anticompetitive Practices 2309 Identical Bidding 2311 Possible Anticompetitive Practices Chapter 25- Intergovernmental Regulations 2501 Scope 2503 Cooperative Purchasing Shall Not Adversely Affect Employees 2505 Cooperative Purchasing Agreement in Form of Open-Ended State Contract 2506 LaMAS (Louisiana Multiple-Award Schedule) State Contracts based on GSA Prices 2507 Supply of Personnel, Information and Services Chapter 31 - Conduct of Hearing Rules 3101 Definitions 3103 Application 3105 Initiation of Hearing 3107 Notice 3109 Hearing; Record 3111 Rules of Evidence; Official Notice; Oaths and Affirmations; Subpoenas, Depositions and Discovery; and Confidential Privileged Information 3113 Decisions and Orders of the Hearing Officer 3115 Administrative Appeal to the Commissioner 3117 Judicial Appeal from Administrative Decisions 3119 Procedure Upon Judicial Review 3121 Appeals Chapter 51 - General Provisions 5101 Authority 5103 Definitions Chapter 53 - Procurement of Equipment 5301 Appropriation Bills 5303 Capital Outlay Bill 5305 Generation of Selected Equipment List 5307 Substitutions to the Equipment List 5309 Procurement of the Selected Equipment 5311 Processing Procurement Request 5313 Delivery and Acceptance of Equipment 5315 Payment for Selected Equipment 5316 Insurance on Equipment 5318 Maintenance on Equipment 5320 Title to the Selected Equipment 5322 State Master Listing of Inventory 5324 Taxes


Chapter 55 - Procedures for Information Technology Hardware, Software, Software Maintenance and Support Services, and Harware Maintenance
5501 General 5503 Procedures for Procurement of Information Technology Hardware 5505 Procedures for the Procurement of Information Technology Software 5507 Procedures for the Procuremen of Information Technology Hardware Maintenance 5509 Procedures for the Procurement of Information Technology Software Maintenance 5511 Procedures for the Procurement of Information Technology Software Supp Svcs 5513 Procedures for Support Team Operations