Access to Telecommunications Rooms

In order to maintain the integrity of OTS Data Dial Tone service within the Louisiana Secure Intranet, it is critical that the telecommunications closets in the state office buildings served by Data Dial Tone be secured. Only personnel authorized by OTS will have access to these rooms.

This applies to all buildings occupied by agencies that subscribe to Data Dial Tone services and participate in the Louisiana Secure Intranet.

Procedure

The Office of State Buildings will create and post log forms in all telecommunications rooms throughout Capitol Park. Office of State Buildings will collect Telecommunications Room Access Logs monthly and send them to OTS.

Personnel working in those rooms must not prop the doors open as it doing so may allow a vulnerability.

The following procedures shall be printed and distributed to the Office of State Buildings for posting in each closet and at each security desk in the affected buildings:

• Contractor shall sign in with building security.
• Contractor shall request that building security contact the Office of State Buildings for access to a telecommunications room.
• Office of State Buildings shall check to see that contractor has an OTS work order and order number.
• OTS may be called at 225.342.7720 (Voice Orders) or 225.219.4860 (Network Orders) to verify work order information.
• Office of State Buildings shall escort contractor to the appropriate telecommunications room.
• Contractor shall sign in on Telecommunications Room Access Log.
• Office of State Buildings escort shall initial log and remind contractor not to prop telecommunications room door open.
• Contractor shall complete work order.
• Contractor shall sign out on Telecommunications Room Access Log.
• Contractor shall sign out with building security.
• No one other than OTS-authorized personnel is allowed access to the telecommunications rooms.